Terms of Reference and Scope of service for National Financial Management Specialist
Government of the Federal Democratic Republic of Ethiopia Ministry of Science and Higher Education
Position: Financial Management Specialist
The Federal Democratic Republic of Ethiopia, represented by the Federal Ministry of Science and Higher Education and the Ministry of Finance as well as the development partners have agreed to advance their shared objective of accelerated implementation of the TVET-Sector contributing to the ESHI-TVET Sustainable Development Program (hereinafter referred to as the “ESHT-TSDP”) in accordance to the Education Sector Development Program “ESDP”) TVET Strategy and the new Education Road Map. The ESHI-TSDP shall encompass all activities and associated results as specified in the Results Framework annexed to this ToR.
The Joint Financial Partners (JFPs) are in agreement that a basket funding modality managed by the MoSHE, using the Government’s procedures shall be established for the additional finance for the TVET sector. This shall contribute to priority areas within the strategic framework of ESDP that are underfunded. Basket is the preferred modality of the MoSHE for harmonizing the assistance of Development Partners (“DPs”) and scaling up the support of the TVET-Sector.
The Government of Ethiopia (“G0E”) has committed itself to provide an agreed level of funding to the ESHI-TSDP. Any DP channeling resources to the sector through the sector budget support can at any moment join the JFA. This JFA sets out the jointly agreed terms and procedures for the ESHI-TSDP, including planning, financial management, governance framework and decision-making, reporting, review and evaluation and audit. The Signatories are committed to the principles of aid effectiveness and to enhancing ownership, alignment, harmonization, results orientation and mutual accountability in their support to the Ethiopian TVET-Sector.
The partnership framework is founded on the commitment to adhere to ‘one plan, one budget, one report’ concept and serves as a coordinating framework for consultations, joint reviews of performance, and common procedures on monitoring and reporting. The priority areas to be supported will be defined in the revised TVET-Sector strategy (to be published until June 2020). These areas as well as the eligible expenditures for the ESHI-TSDP shall be agreed annually within wider sector planning discussions between MoSHE and the DPs in the TVET Sector. The signatory JFPs will strive for the highest possible degree of alignment with the budgetary and accountability system and legislation of the MoSHE in the provision of financial resources, as well as supporting the strategic priorities. MoSHE will continue to strengthen sector capacity, including human resources, financial and procurement management.
General Responsibilities of the MoSHE
The MoSHE, representing the GoE carries overall responsibility and accountability for the performance of the TVET-Sector as a whole, including the ESHI-TSDP, ensuring that all activities undertaken within the sector contribute to the approved TVET-Strategy. MoSHE will be fully accountable and responsible for the management of the JFPs’ financial contributions and making sure the timely availability of funds for implementation of ESHI-TSDP activities. The Funds shall be managed in accordance with the GoE Financial Rules and Regulations and the accounts for ESHI-TSDP shall be kept in accordance with GoE accounting system. The MoSHE will perform its financial management responsibilities in accordance with sound financial.
Scope of the work
- The finance management specialist will be responsible for but not limited to the following assignments:
- Ensuring that books of accounts are maintained;
- Assisting in the recording of transactions in the accounting system of the project and assist in the maintenance of an up-to-date and reliable financial management system;
- Assist the project in general and the PlU in planning, installing and implementing of accounts control, and other accounting system for the project;
- Assist in budget preparation, monitoring and control;
- Assisting in the review or check Petty Cash voucher, Cheque Payment voucher, Journal voucher cash receiving voucher for settlement, and debit and credit advices and supporting documentations.
REQUIRED QUALIFICATIONS AND EXPERIENCE
- The candidate should have a minimum of Master’s Degree in Accounting and Finance from recognized university and at least eight years of practical experience in accounting and finance.
- Moreover, the candidates should have experience in financial management of DPs financed projects including their policies, procedures and operational guidelines for financial management and disbursement. Further to this, working experience and knowledge of [FMIS accounting software is an advantage.
- In addition, the candidate is expected to have:
- Excellent communication skills and practical experience in designing and implementing training programs in financial management
- Excellent command of English, both written and spoken.
- Excellent skill in writing reports in English.
- Excellent skill in the use of computers and financial application software.
- Good inter-personal skills.
Duration of the assignment: The duration of the assignment is for one year, renewable based on satisfactory performance.
Place of Work: Addis Ababa, Ministry of Science and Higher Education
HOW TO APPLY
Federal Democratic Republic of Ethiopia.
Ministry of Science and Higher Education, in front of Ethiopian Aviation Academy Main office or behind Addis Cardiac center at Bole. Addis Ababa Ground floor HR Directorate
Interested applicants shall submit physically with the original documents and a non- returnable application, CV, educational credentials, justified work experience and other, relevant documents to the above address during working days and hours